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About Candidate
As a Procurement Associate at Kenyatta University Teaching, Referral & Research Hospital (KUTRRH), I have been responsible for managing the hospital’s procurement activities to ensure the efficient and effective acquisition of goods and services. My role includes:
Procurement Planning: Developing and implementing procurement plans and strategies to meet the hospital’s needs and objectives.
Supplier Management: Identifying, evaluating, and maintaining relationships with suppliers to ensure high-quality and cost-effective procurement.
Tendering and Bidding: Overseeing the tendering process, including preparing bid documents, evaluating bids, and awarding contracts in compliance with procurement regulations.
Contract Management: Negotiating, drafting, and managing contracts with suppliers to ensure compliance with terms and conditions.
Inventory Control: Monitoring and managing inventory levels to ensure the availability of essential supplies and equipment.
Compliance and Reporting: Ensuring all procurement activities comply with relevant laws and regulations, and preparing detailed reports for management review.
Cost Management: Implementing cost-saving measures and strategies to optimize the hospital’s procurement budget.
My experience at KUTRRH has honed my skills in procurement planning, supplier management, and contract negotiation, enabling me to contribute effectively to the organization’s operational efficiency and cost-effectiveness.
Education
I am currently pursuing my Masters in Procurement and Logistics, which has equipped me with comprehensive knowledge and skills in supply chain management, procurement strategies, and logistics operations. This advanced degree has provided me with a strong foundation in the following areas: Procurement Management: Expertise in sourcing, negotiating, and contracting with suppliers to ensure cost-effective and timely acquisition of goods and services. Supply Chain Optimization: Proficient in designing and managing efficient supply chains, optimizing processes, and minimizing costs while maintaining high service levels. Logistics Operations: Skilled in managing transportation, warehousing, and distribution systems to ensure smooth and efficient movement of goods. Risk Management: Ability to identify, assess, and mitigate risks within the supply chain, ensuring business continuity and resilience. Sustainable Practices: Knowledge of sustainable procurement and logistics practices, promoting environmental and social responsibility within the supply chain. My education has prepared me to handle complex challenges in the procurement and logistics fields, driving efficiency, cost savings, and innovation within organizations.
I hold a Bachelors in Procurement, which has provided me with a strong foundation in purchasing and supply management, supplier relationship management, and strategic sourcing. This degree has equipped me with essential skills and knowledge in the following areas: Procurement Processes: Proficient in the end-to-end procurement process, including requisitioning, sourcing, negotiation, contracting, and supplier management. Supply Chain Management: Understanding of supply chain dynamics and the ability to optimize procurement processes to ensure cost-effectiveness and efficiency. Supplier Relationship Management: Skilled in building and maintaining effective relationships with suppliers, ensuring high-quality and timely delivery of goods and services. Cost Management: Ability to analyze market trends, manage budgets, and implement cost-saving strategies without compromising quality. Compliance and Ethics: Knowledge of ethical procurement practices and compliance with relevant laws and regulations. This degree has prepared me to contribute effectively to procurement operations, driving cost savings, efficiency, and strategic value within organizations.
I hold an International Computer Driving License (ICDL), which has provided me with comprehensive knowledge and skills in essential computer and digital literacy. The ICDL certification covers a range of fundamental areas, including: Computer Essentials: Proficient in basic computer operations, including hardware, software, and operating systems. Word Processing: Skilled in using word processing software to create, format, and edit documents effectively. Spreadsheets: Experienced in using spreadsheet applications for data organization, analysis, and presentation, including formulas and functions. Presentations: Competent in creating engaging and professional presentations using presentation software. Online Essentials: Knowledgeable in web browsing, online communication, and internet safety practices. Database Management: Ability to use database applications to manage and retrieve information efficiently. IT Security: Understanding of fundamental IT security principles to protect data and systems from various threats. The ICDL certification has equipped me with practical and valuable skills to perform efficiently and effectively in a digital workplace, ensuring productivity and proficiency in various computer applications.
Work & Experience
Evaluation of the requirement of the user departments in terms of goods and services to determine purchase or alternative way of satisfying the need. • Sourcing for suppliers to meet the supply of requested company needs by inspecting them if they meet legal and quality requirement as per procurement policy requirement • Negotiating with the selected suppliers to obtain competitive prices of acquiring quality goods and services • Evaluation of quotation and selection of the supplier who will supply the good/s or services • Awarding contract by raising of requisition and local purchase orders for supply of the specified goods or services • Coordinating to ensure that the supplier fulfils his supply obligation as per the contract terms and conditions • Receive and inspect with the user all goods and services being delivered to the Company and ensure they meet the requisition specifications • Facilitation of proper documentation for payment of supplier by finance department • Manage the distribution of items from stores and maintain the approved stock levels for control purposes • Establish and maintain database of vendors for goods and services required by the company and any records pertaining to procurement and stores for inventory controls • Conduct market research to keep abreast of procurement market developments
Maintain and update list of registered tenderers • Prepare publish and distribute procurement and disposal opportunity including invitation to tender, prequalification documents and invitation for expression • Receive and opening of tender document • Maintain and safeguard procurement documents • Submit shortlists of pre-qualified tenderers to tender committee for approval • Issue procurement and disposal document to candidate in accordance with the act and regulation. • Coordinate evaluation of tenders, quotation, and proposal • prepare and publish notices of award and notices of tender acceptance • Prepare contract document in line with award decision • Prepare and issue rejection and briefing letters • Maintain and archive documents and records of the procurement and disposal activities for the period required • Provide information required for any petition to debar a tender or a contract • To implement the decision of procurement committees • Prepare and consolidate procurement and disposal plans • Carry out periodic market survey to inform the placing of orders or adjudication by the relevant award committees. • Conduct periodic and annual stock tacking. • Certify the invoices and payments vouchers to supplier
• Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies. • Prepare and process requisitions and purchase orders for supplies and equipment. • Locate vendors of materials, equipment, or supplies, and interview them to determine product availability and terms of sales. • Control purchasing department budgets. • Maintain records of goods ordered and received.
