peter muthami kisovi

Team Leader-Records Officer outsourced at Unga Holdings Limited Duties and responsibilities  Efficiently receiving and consolidating records from branches and depots to the central records center ensuring streamed data management, enhanced accuracy and quick access for decision making.  Processing records by indexing, classifying and filing based on their content in line with company policies and procedures ensuring easy access and security.  Scanning, indexing and uploading documents to records management system.  Overseeing safety, security and confidentiality of physical and electronic records to protect records from unauthorized access, loss and theft.  Ensuring all digital records are properly backed up and stored in a secure manner.  Maintaining data integrity through supervision of data entry and verification activities.  Managing timely retrieval of records to staff, auditors and regulatory authorities ensuring quick access to important information, supporting efficient decision-making and smooth operational workflows.  Updating the records management system by compiling and maintaining accurate inventories ensuring that records center reflects the most current collection.  Monitoring filing activities across branches, depots, and head office, providing guidance and training on best practices in records handling and retention.  Serving as a contact point within specific departments to ensure proper management of records at the departmental level.  Barcoding and scanning.  Ensuring meticulous tracking of all files movement and ensuring files retrieved are returned within the set time.  Implementing and monitoring the company’s records retention schedule, facilitating appropriate disposition and archiving of outdated files.  Ensuring the proper maintenance and proper use of equipment, including printers and scanners to support smooth and uninterrupted operations.  Conducting regular audits of records management to ensure that the organizations’ records management practice align with legal and regulatory requirements.  Supervising regular cleaning and maintenance of the record center to ensure a safe and secure environment for the proper storage and preservation of company records.  Preparing weekly and monthly performance reports and records management statistics for senior management.  Any other duty that may be assigned by any authorized officer. Other clients I have worked with under eManage Africa Limited on records management projects include Standard Chartered, Safaricom, Kingdom SACCO Society, Deloitte, Kenya Airways, Resolution Insurance, AGL (formerly Bolloré Logistics), the Retirement Benefits Scheme, among others.