To provide state – of – the – art – facilities and high quality services to our clients for the management and co-ordination of conferences.
Key Responsibilities / Competencies
Our principal responsibilities / competencies are to provide organizations with
General supervision and coordination of Conferences
Organization of translation and interpretation services
Drafting of minutes of conference plenary meetings and committee / group sessions
Provision of administrative and management support to the conference secretariat
Editing and vetting of translations done by External Translators
Consecutive and simultaneous interpretation
Editing of working papers
Translation of reports, conference documents and other materials relating to operational activities
Ad hoc interpretation during official functions and state visits by dignitaries from other countries
Facilitation of airport procedures
Meeting VIP guests, liaising with government officers, ushering the guests to VIP lounge
Hotel bookings, tours to parks, historic sites, entertainment, receptions and other hospitality arrangements
Welfare of the delegates
PROVISION OF PROTOCOL SERVICES
Meeting and receiving delegates at the point of arrival
Assist delegates to complete Visa application forms and obtain visas where necessary
Assist delegates with immigration and customs clearance
Page delegates
Assist delegates to identify baggage
Transfer delegates to domestic flights bound for other towns e.g. Mombasa, Kisumu, Nanyuki, Masai Mara etc.
Escort delegates to waiting transport for transfer to respective hotels
Assign our staff in hotels to receive delegates alongside hotel staff and assist them with check in procedures
Usher government dignitaries to VIP lounge in liaison with government officials
On return journey, meet and receive delegates upon arrival at the JKIA Airport from local airports and assist them with immigration and customs procedures.
PROVISION OF TRANSPORT SERVICES
To Transport delegates from the Airport to their respective hotels
To Transport delegates from the Hotel to the conference venue
To Transport delegates to various venues for dinners etc
To carry out local errands within the city
Transport delegates from the Hotels to the Airport
We have the capacity to take delegates to visit various interesting spots within the country
Inform delegates of security measures to be taken while sight seeing
Our equipment and facilities are fully maintained through a regime of regular and periodic servicing in order to ensure and guarantee complete reliability. We also carry out necessary evaluation so as to modernize these facilities and bring them up to the state-of-the-art in the industry.
BUSINESS CENTER
We have the capacity and experience to set up a business centre with e-mail, internet, fax, international and local telephone facilities to enable guests and delegates to browse during the conferences. We have altogether more than forty workstations. We have previously set up business centres, the largest being the ICASA conference, which was attended by over ten thousand delegates at KICC.
PRINTING WORKS
We are able to organize the printing of banners, conference bags and souvenirs at very competitive rates.
STATIONERY SUPPLIES
We shall provide all the required stationery and related materials to the specifications given by the conference organisers and in quantities estimated to meet their needs.
Name Tags
Name Plates
Wooden Name Plates
Writing Pads
Pens
Document Folders
Photocopying papers (different sizes)
Masking tape
Stapler Pins
Paper Clips & pins
HUMAN RESOURCES:
We have established over the years a pool of human resources, which is capable of providing a wide range of services. Individuals within this resource base are well trained, thoroughly disciplined and fully proficient in their respective fields of expertise. We ensure that they are properly motivated in order to render services at the highest level of productivity and efficiency.
Listed below are some of the specialists: –
Professional Bilingual Interpreters
Professional Translators
Documentalists / Rapporteours
Bilingual Secretaries
English Secretaries
Machine Operators
Technicians
Conference Ushers
Messengers/Couriers
MANAGEMENT OF THE CONFERENCE SERVICES
We will assume the title of conference / workshop co-ordinators in which capacity we will be responsible for among other things:
PRE-CONFERENCE ACTIVITIES
Inviting delegates
Confirmation of attendance
Confirmation of flight schedules
Booking of venue and hotels
Receiving of the delegates at the airport
Settlement of delegates in various hotels
CONFERENCE ACTIVITIES
Administrative duties such as overseeing translation and processing of conference materials
Confirmation of return flights
Management of the plenary activities
Make photocopies
Assisting delegates to make calls
POST CONFERENCE ACTIVITIES
Work closely with rapportuers to ensure final documents are completed on time and send to various delegates
Ensure filing with the client, of the final reports
Organize sight seeing for the delegates
Organize for return journeys for the delegates
Where necessary sending “thank you” notes to participants
CONFERENCE MANAGEMENT
SLMC has an impressive track record in the management of international and local conferences. In recent times, we have coordinated major conferences for, among others, the United Nations, World Bank, Unilever. (The full list of corporate organizations we have had the privilege of offering our services to is attached). As one of the leading Events and Conference organizers, we specialize in the provision of the following: –
Modern Simultaneous Interpretation Equipment (S.I.E.).
State of the art audio-visual equipment such as LCD projectors, Laptop computers etc
VCR / DVD players and TV Monitors
Internet and e-mail services including provision of International and Local telephone services
Acquisition of visas for delegates when necessary
Delegates’ hotel accommodation and transport to and from the conference venue
Photocopying and other reprographic services
Conference materials such as bags, writing pads, pens etc
Conference facilities:- chairs, desks, tents, stands, etc
Catering services and associated facilities
We also provide Conference Manpower Services in different categories such as:
Conference coordinators
Interpreters
Translators
Technicians
Support staff
We provide Interpretation & Translation services in various languages namely:
French
English
German
Arabic
Spanish
Portuguese
Kiswahili
The following are some of the clients we have provided Conference Management services to:-
World Bank
World Health Organization (WHO).
Africa Economic Research Consortium (AERC).
Harvard Institute for Research Development (HIID).
Kenya Shell & BP Limited
Total (Kenya) Limited.
Unilever
Centre for Development of Industry (CDI).
Africa Union of Architects (AUA).
Crown Agents
World Occupation Therapy Association (WOTA).
Centre for Africa Family Studies (CAFS).
PTA ZEP – RE
Africa Virtual University – Kenyatta University
Africa Seed Trade Association (ASTA)
Plan International – Millennium Health Conference
Matching Grant Conference (organized by World Bank).
The Regional Trade Facilitation Project (COMESA / World Bank).
African Caribbean Pacific State / European Union (ACP/EU).
UNAIDS
WWF / Eastern Africa Regional Office (EARPO).
IUNC / CSS
Ministry of Trade & Industry (External Trade).
ITANA
United Nations Development Programme (UNDP).
Rotary International
The Africa Youth Foundation.
Green Belt Movement – The 6th P7 of the Global Greens.
Northern Corridor Stakeholders Consultative Forum.
Japanese Embassy – TICAD III Regional Meeting for Eastern & Northern Africa.
13th International Conference on AIDS & STDs in Africa.
African Union
Africa Region HIV/AID Consultation on Civil Society Responses (World Bank)
The 114th Inter Parliamentary Summit – IPU
World Forum on Theology & Liberation 2007
International Federation for Human Right – France through KHRC
Operationalizing the Fight Against HIV/AIDS in the Workplace – Africa Region – World Bank, Feb 26th to March 2nd 2007
Comesa Policy Organs Meetings May 2007 through KICC
UNCTAD Oil & Gas Trade & Finance Conference Kenya 23-25 May, 2007
Comesa Summit 2007
1st Meeting on the Council of Surety on Regional Customs Transit Guarantee (RCTG) – Comesa
Oxfam GB
Ministry of Transport – Internal Diplomatic Conference on Wreck Removal Convention
Maries Stopes International
IPPF – Sixth Exco Meeting
UNCTAD – UNDP (Ministers Conference)
AMCOST Meeting (Ministry of Education, Science & Technology)
25th FAO African Regional Conference
COMESA – Fisheries Strategy Meeting
Oxfam – Global Arms Trade Treaty Meetin