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As an Administrative Assistant at the United Nations Office in Nairobi, I was responsible for supporting key operational and administrative functions to ensure efficiency and compliance with organizational policies. My role involved preparing and managing procurement contracts, coordinating logistics for staff and stakeholder travel, and maintaining accurate documentation for audits and operational reviews. I also played a key role in digitizing administrative records, improving data retrieval efficiency by 30%, and managing office fuel inventory systems to optimize resource allocation while reducing costs. Additionally, I successfully organized and facilitated over 50 meetings and events, ensuring seamless execution and timely delivery of required resources.

As a Procurement Intern at AMREF Health Africa, I supported over 150 procurement activities annually, ensuring compliance with organizational policies and donor regulations, including USAID and Global Fund standards. My responsibilities included conducting market research, soliciting bids from vendors, and preparing procurement documentation with a consistent 100% accuracy rate. I was instrumental in maintaining and updating the procurement activity tracker, improving procurement efficiency by 20% through timely updates and reporting. Additionally, I managed a filing system of over 500 procurement records, ensuring audit readiness and adherence to compliance standards. My role also involved organizing logistics for travel and accommodation, coordinating over 50 arrangements per quarter, which enhanced operational mobility and reduced travel costs by 10%. I participated in contract negotiations, securing five long-term supplier agreements that reduced lead times for critical supplies by 25%.