mburumbugua

❖ Managing country portfolios by being sole responsible for managing Tanzania and Uganda Debtors. This role primarily was being assigned a specific target of collection of debt prior to it being considered as Bad Debt.
❖ Preparation of Audit Schedules that will be handed over to External Audit to assess and aide them in collecting samples for them to audit, review and make a report based on their findings.
❖ Assignment of Credit Limits and Terms by working hand-in hand with the Country managers,Branch Managers and Credit Control Manager by assessing business transactions, a resolution
based on transactions, getting necessary approvals and forwarding the conclusions to Finance Manager for update of Limits and Terms.
❖ Enforcement of Internal Control Compliance as per the Finance Management policies
established in the regular management of credit policies. This also include dealing with issues highlighted and red-flagged by Internal Audit Department.
❖ Remittance allocation by applying entries depending on the Remittance advice statement
provided by the clients to their Ledgers thus aiding reconciliation of their books with our entries.
❖ Reconciliation of accounts for clients, when necessary, especially when there is a dispute in the account balances in their end and on our end.
❖ Approving and declining credit request that seem to be both favourable and unfavourable to the company. Favourable if they have been declared worthy to go above the limit due to their payment behaviour and declining order on credit if they seem very shady in their payment.
❖ Ensure compliance of IFRS 9 in credit issuance and retrieval of the credit amounts as revenue
and also approximate the provisions of amounts to be considered as doubtful debts. This role however was limited to only a trainee role rather than a hands-on role.

Accounts Payable JUNE 2024-AUGUST 2024
Stepped in to offer aid. Roles and Responsibilities include:
❖ Consistent enquiry of Vendor Statements of Accounts this is necessary so as to ensure there is proper update of the Aged Payable Listings, process payments of some stalled balances and ensure there is proper closure of the month based on target set by management for the Payables team.
❖ Reconciliation of Vendor Accounts for balancing purposes to ensure there is correct payment towards their invoiced amounts.
❖ Preparation of Payment Vouchers to affirm our obligation to pay thus get the approval to do the payment of billed amounts and invoiced amounts.
❖ Computation of Withholding Taxes and Value Added Taxes to comply with the present
legislative regulations and our obligation to ensure there is tax compliance in our business
engagements.
❖ Posting of Vendor Invoices and payments to the ERP system for updating the ledger entries thus keeping our books up to date.
❖ Affirmation of services done by Dealers and agents and affirm their tax compliance this is a necessary Internal Control for the purpose of affirming and approving of their necessary pay and commission.
❖ Documentation of the processed documents i.e., Payment vouchers, Invoices, Vendor
statements for approval of payments and maintaining the physical documents for auditors and higher ups in case of their need to view the documents.
Fixed Assets JUNE 2024-AUGUST 2024
Aided in this accounting functionality. Roles and Responsibilities include:
❖ Tagging Fixed Assets for giving them a unique number code so as to trace their existence in company. This is a necessary procedure for registration of acquired assets or update of the assets and the preparation of the Fixed Assets Movement Schedule at the end of the year.
❖ Creation of Items Card into the NAV systems as a confirmation and registration process of the acquired items in the system and thus designating the items to whomever requested for the items based on the LPO raised by the Procurement team.
❖ Initiating acquisition process of Fixed assets by receiving them, confirming their usability,
setting their depreciation rates in the system, tagging them for registration, assure their goods received notes are posted and attached to their supplier invoices and assigning them to their users.
❖ Update and handling of Capex form for registration of acquired assets that is meant to show the fixed assets that have been acquired through Capital expenditure.
❖ Documentation particularly of newly acquired and disposed assets for the purpose of
compliancy to already set new Internal Controls Systems. It is also a necessity for the preparation of the Fixed Assets Movement Schedule at the end of the year.
Credit Control FEBRUARY 2024-MAY 2024
Roles and Responsibilities include:
❖ Maintaining a complete and comprehensive filing system for documents detailing client
accounts that they hold.
❖ Cash Account management for Clients by creating their accounts, editing, verify and blocking and unblocking depending on their credit score.
❖ Organize and ensure all the cheques are banked as per their date of cash to ensure they do not go stale.
❖ Retrieving invoices requested by clients and both external and internal auditors
❖ Creating and sending monthly credit statements of accounts to clients for their budgeting
needs.
❖ Preparation of monthly Aged Debtors Listings for submission and presentation to the MD for purposes of record tracking of Debtors’ payments and to be used in the decision making and timely follow up of Debtors for the next month.
❖ Initiate the credit retrieval process by actively following up on the debts overdue and forward the client details to third party debt collectors for further straining of stubborn clients who refuse to pay their debts.
Other duties and roles assigned include:
❖ Stock Take involved for when in case there was a need of interim audit of stock reconciliation.
❖ Data Entry which usually involved keying in changed customer data or adding further customer data that would be relevant in their company accounts.