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Coordinate and arrange Events, meetings/conferences as assigned.  Coordinate project events, Memo, Circular and calendar of important events and update to all staff regularly  Assist operation manager in ensuring all departments have duly signed Sops  Prepare & maintain project contact profiles and info, and ensure the contact list is up to date  Take dictation, minute writing and submit the report minutes.  Compile, proofread and revise drafts of documents and reports. (CR29, CR12, Lease agreements)  Daily record keeping and filing of documents.  Answer and screen telephone calls, and respond to emails, messages and other correspondence.  Facilitate travel arrangement (Ticket Taxi Hotel accommodation)  Operate and maintain office equipment.  Manage busy calendar, meeting coordination and travel arrangements.  Professionally greet and receive guests and clients on behalf of my line manager.  Ensure efficient and effective administrative information and assistance.  Managing internal and external correspondence on behalf of senior management.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.  Providing real-time scheduling support by booking appointments and preventing conflicts.  Arrange and Coordinate meetings with other brunches worldwide to ensure smooth run of the company.  Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.  Procure office items and Company Apartment’s households.  Screening phone calls and routing callers to the appropriate party.  Using computers to generate reports, transcribe minutes from meetings.  Greet and assist visitors.  Maintain polite and professional communication.  Anticipate the needs of others in order to ensure their seamless and positive experience.  Greeting and welcoming guests and providing them with a positive first impression of the organization  Maintaining security and telecommunications systems  Complying with procedures, rules, and regulations on keeping a safe and clean reception area  Contributing to the team by accomplishing tasks as needed  Answering the telephone; taking and relaying messages; providing information to callers

Greet and welcome guests as soon as they arrive at the office  Direct visitors to the appropriate person and office  Answer, screen and forward incoming phone calls  Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)  Provide basic and accurate information in-person and via phone/email  Receive, sort and distribute daily mail/deliveries  Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)  Order front office supplies and keep inventory of stock  Update calendars and schedule meetings  Arrange travel and accommodations, and prepare vouchers  Keep updated records of office expenses and costs